Meeting Room Policy
The Library meeting rooms are available for public gatherings of a civic, cultural, or educational character. The rooms are not available for:
Meetings for social, political, or partisan purposes;
Meetings for the benefit of private individuals or commercial concerns;
Meetings where, in the judgment of the Director of the Library, any disorder might be likely to occur.
Library-sponsored programs always take precedence over other programs in reserving use of the meeting rooms.
Reservations or booking for the use of the meeting rooms should be made through the library website [HERE] and arranged at least three (3) days but not more than twelve (12) months before the commencement of the meeting. Each meeting should be booked separately and final approval of the use of the meeting rooms will be given by the Director of the Library.
To promote the accessibility of the meeting rooms to a wide variety of groups, the Library may limit the number or length of meetings during any time period for any applicant.
The person or organization reserving the meeting rooms will be held responsible for the proper conduct of those attending the meeting and for the expense of any damage to library property. The Chairman or host for the meeting will be responsible for seeing that the participants are quiet while entering and leaving as well as during the meeting. Food may not be served or taken into the meeting rooms for most functions. Light refreshments may be served for Library, County, and Town functions only.
Use of the meeting rooms does not include use of other Library materials such as AV materials, unless special arrangements are made with the Director of the Library. The meeting rooms may be reserved for use during regular library hours only. Meetings must not extend beyond closing time of the Library.
Approved by the Library Board of Trustees September 16, 1996 with changes 7/13/04; revised 9/30/13; revised 7/20/15