Meeting Room Policy

The Library meeting room is available for public gatherings of a civic, cultural, or educational character. The room is not available for meetings for social, political, or partisan purposes; for the benefit of private individuals or commercial concerns; or when in the judgment of the Director of the Library any disorder may be likely to occur. Library sponsored programs always take precedence over other programs in reserving use of the meeting room.

Reservations or booking for the use of the meeting room should be made through the circulation desk and arranged at least three (3) days before the commencement of the meeting. Each meeting should be booked separately on the reservation slip provided and final approval of the use of the meeting room will be given by the Director of the Library. In order not to be designated as a regular meeting site, reservations or bookings will not be accepted for regular series of meetings of long duration, such as the second Wednesday of every month.

The person or organization reserving the meeting room will be held responsible for the proper conduct of those attending the meeting and for the expense of any damage to library property. The Chairman or host for the meeting will be responsible for seeing that the participants are quiet while entering and leaving as well as during the meeting. Food may not be served or taken into the meeting room for most functions. Light refreshments may be served for Library, County and Town functions only.

Use of the meeting room does not include use of other Library materials such as AV materials, unless special arrangements are made with the Director of the Library. The meeting room may be reserved for use during regular library hours only. Meetings must not extend beyond closing time of the Library.